Dear All,

In continuation of our earlier email pertaining to Maharashtra Factories (Second Amendment) Rules, based on the notification, Below are the key changes –

1. Digitalization of Processes
– Applications, notices, and licenses must now be submitted electronically in prescribed forms (Form 1 and Form 4).
– Renewal and amendments of licenses will also be processed online.

2. Stability Certificate
– For non-hazardous factories, the certificate of stability (Form 1A) must be submitted within 12 months of license issuance.

3. Updated Fee Schedules
– Schedule A (all factories except power stations) and Schedule B (power generating stations) revised with new fee structures effective from 2026.

4. Medical Examination
– Annual free medical check-up for workers aged 45 years and above.
– Conducted by qualified practitioners or authorized medical officers.
– Results to be submitted electronically in Form 7-A within 15 days.

5. Safety & Security for Women Workers
– Women allowed to work 7:00 PM to 6:00 AM with conditions:
– Adequate transport facilities.
– Well-lit workplace and amenities.
– Minimum two women workers per worksite.
– CCTV surveillance with 45-day recording.
– Written consent retained for 3 years.

6. Additional Safety for Pregnant & Lactating Women
– Prohibited from hazardous operations involving carcinogenic or teratogenic substances.
– Mandatory protective gear (respirators, masks, overcoats).
– Training on hazards and emergency escape routes.

7. Mock Drills
– Every factory must conduct mock drills for emergency scenarios at least once every six months and report to the Inspector within 15 days.

8. Forms & Documentation
– Form 1: For new factory construction, registration, license grant/renewal/amendment, notice of occupation, manager change.
– Form 4: Electronic factory license.
– Form 7-A: Health register for workers (except hazardous processes).

9. Deleted Rules & Forms
– Rule 11 and Form 5 removed.
– Schedule XIII deleted.

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Objective
The amendments aim to:
– Digitize compliance for ease and transparency.
– Enhance worker health and safety, especially for women and vulnerable groups.
– Update fee structures and operational norms in line with current industrial practices.

In reference to the above, Points 4 & 7 require regular administrative compliance which is to be done by you. You are requested to take note of this and adhere to the compliance as stated above.

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• Employers must submit an online application within two weeks of initiating night shifts for women.
• Written consent from each woman worker is mandatory.
• Compliance with the Sexual Harassment of Women at Workplace Act, 2013, must be followed.
• Provision of Adequate lighting and CCTV coverage inside and around the factory is essential.
• Ensure a Minimum of four women per night shift.
• Arrangement of secure Transportation with GPS, CCTV, female guards and vetted drivers.
• Availability of medical facilities during night shift through on-site staff or tie-ups with nearby hospitals.
• Adherence to all labor laws and prompt reporting of any incidents.

Your attention is drawn to point No. 6, 7, 16 & 20 of Government Resolution dated 29/02/2024 attached herewith.

You are hereby instructed to arrange medical examination to be carried out by Authorised Certifying Surgeon in your factory as per the G.R. attached herewith.

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Dear All,

The Department of Labour has issued guidelines in r/o of employing women workers in night shifts.
The notification for the same along with instructions to implementation have been enclosed.

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In exercise of the power conferred by clause (b) Sub-section (1) of Section-66 of Factories Act, 1948 (Central Act 63 of 1948) and in supersession of all other notifications issued in this behalf, the Governor of Haryana hereby prescribes the following conditions in respect of any factory which apply for the exemption for employing women in the factory during night shift i.e. between the hours of 07.00 PM to 06.00 AM, in respect of their Safety and Security. Such exemption shall be valid for one year from the date of issuance of the notification:-

A. No women shall be subjected to sexual harassment at any workplace in the factories.

B. The provisions of the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013 or any other law or any other instructions / conditions issued in this regard from time to time by the Central Government or State Government , shall be complied with by the occupier of the factory.

C. Every occupier of the factory shall constitute by an order in writing, a Committee to be known as the Internal Committee (IC) as per Section 4(1) of the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013. Where the offices or administrative units of the workplace are located at different places or divisional or sub divisional level, the Internal Committee should be constituted at each administrative units or offices or workplaces separately.

D. Every occupier shall prepare and as often as may be appropriate, revise, a written statement of his general policy showing his commitment with respect to the prohibition of sexual harassment of the women worker at workplace and the order regarding constitution of Internal Committee and Policy on prohibition of sexual harassment shall be displayed at conspicuous places at the workplace.

E. The occupier shall provide proper lighting and CCTV cameras not only inside the factory, but also surrounding of the factory and to all places where the female workers may move out of necessity in the course of her work and shall see that the women workers are employed in a batch of not less than ten.

F. The Occupier shall provide transportation facility to the women workers from their residence and back. Security guards (including female security guard), well trained & responsible drivers, proper communication channels shall be provided in each vehicle. Other practical measures such as installation of CCTV cameras, GPS etc. may also be provided in each vehicle to ensure the safety and security of women workers.

G. Sufficient women security guards shall also be provided at the entry as well as exit point of the factory.

H. Declaration/consent from each woman worker including security guard, supervisors, shift- in-charge or any other women staff to work during night shift i.e. between 07.00PM to 06.00AM shall be obtained.

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