FAQs on UAN

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FAQs

What is UAN?

  • UAN, or Universal Account Number, serves as a universal identifier for individuals with multiple Member IDs from different establishments.
  • It acts as a central umbrella, allowing the consolidation of various Employee Provident Fund (EPF) accounts under one UAN.
  • The integration facilitates the linking and management of details associated with all EPF accounts on a unified platform.
  • Members can conveniently view and oversee information related to all their EPF accounts through the use of a single UAN.

 

Why UAN?

  • UAN addresses the challenge of high labor turnover resulting from a rise in short-term contractual employments.
  • It simplifies the process of connecting various EPF accounts for a single member.
  • Key KYC documents such as Aadhaar, Bank Account, and PAN are crucial for UAN identification.
  • The digital authentication of KYC streamlines the consolidation of all previous PF account numbers.
  • UAN serves as a lifelong account number, ensuring continuity for individuals throughout their career.
  • Integration of Aadhaar with UAN will ultimately empower members to directly access EPF services.

 

EPF MEMBERS’ SERVICES.

  • Accurate and up-to-date information regarding their EPF Account is available to members.
  • Electronic notifications for transactions, both credits and debits, are provided for EPF Accounts.
  • EPF Member Accounts are portable, ensuring seamless transferability.
  • Each Member Account is uniquely identifiable for clarity and precision.
  • Member accounts are digitally certified, preempting potential frauds and mis-credits.
  • Claims settlement occurs directly without the need for intermediation by employers.

 

UAN ALLOTMENT & ACTIVATION

  • EPF members who receive at least one contribution in or after Jan-2014 have UAN automatically allocated by EPFO.
  • For EPF members without a UAN and no contributions since Jan-2014, they can request EPFO for UAN allotment.
  • Any citizen, regardless of EPF membership, can request UAN allocation, which is then carried out by EPFO.
  • To activate UAN, the holder can register their mobile number with EPFO.
  • UAN holders also have the flexibility to update the mobile number associated with their UAN.

 

CORRECT UPDATED INFORMATION ABOUT MEMBERS’ EPF ACCOUNT.

  • After activation, members receive SMS notifications regarding any transactions in their EPF account.
  • Members have the option to obtain details about their PF account by giving a missed call.
  • The EPF mobile app is available for download, enabling members to monitor and track their EPF account conveniently.
  • Members can compile a list of all their existing EPF accounts, and EPFO will assist in consolidating these accounts.

 

UAN ENABLED MEMBER SERVICES.

  • With Aadhaar-enabled UAN, members have the option to directly submit their claims to EPFO.
  • Online applications are available for all EPFO services, eliminating the necessity to visit employers for claims attestation.
  • Particularly beneficial for members undergoing frequent job or location changes.
  • Members can independently download their UAN card.
  • No need to rely on employers for claims processing.

 

EPFO REQUESTS MEMBERS TO

  • Obtain UAN from the current employer.
  • Activate the UAN by visiting UAN Members e-sewa at https://unifiedportal-mem.epfindia.gov.in/memberinterface/
  • Furnish necessary KYC details, including Aadhaar, Bank Account information, and PAN.
  • Compile a list of all previous EPF Account numbers with EPFO.
  • For assistance, reach out to the UAN Help Desk at 18001-18005 or visit epfindia.gov.in -> Our Services -> For Employees -> Services -> UAN Help Desk.

 

MEMBERS ALREADY HAVING A UAN

  • Upon joining a new establishment, share the KYC details with the new employer.
  • If KYC information was not provided to the previous employer, ensure to furnish it to the new employer.
  • If KYC details were already provided to the previous employer, hand over the same information to the new employer.
  • This process streamlines the auto-transfer of the previous EPF account to the new establishment.

                                                                                        Advantages of EPF

Provident Fund for Employees:

  • Mandatory participation for all employees earning up to Rs 15,000.
  • Accrued funds disbursed upon retirement, resignation, or demise.
  • Allows partial withdrawals for purposes like financing life insurance, acquiring a house or site, funding marriage, education of children, and medical treatment.

Pension Scheme for Employees:

  • Eligibility for pension after completing 10 years of service and reaching the age of 50.
  • Guaranteed minimum pension of Rs 1,000.
  • Pension benefits extend to dependents, including widows, children, dependent parents, and nominees.

Deposit Linked Insurance Scheme for Employees:

  • Maximum admissible amount is Rs 6 lakh.
  • Offers insurance coverage to employees, providing financial security in the event of death.

Navigating the Impact of Regulatory Compliance on Businesses in India.

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Blogs

As India’s entrepreneurial culture flourishes, regulatory compliance becomes pivotal for business success. The government’s emphasis on startup growth and support for MSMEs underscores the importance of adherence to regulations, contributing to the diverse and expanding nature of Indian businesses. A harmonized approach across ministries fosters cooperation, ultimately boosting the nation’s economy. In this evolving landscape, maintaining successful businesses necessitates a keen focus on regulatory compliance.

Over time, the significance and necessity of regulatory compliance have continued to grow. With organizations evolving both structurally and operationally into more intricate entities, the focus on regulatory compliance becomes increasingly imperative for seamless functioning. Businesses now recognize transparency as a key asset, and a systematic approach to regulatory compliance plays a pivotal role in achieving this goal. Stakeholders, encompassing shareholders, customers, and the general public, actively endorse and support businesses that adhere to ethical practices.
There is a rising trend of public and stakeholder engagement in overseeing corporate compliance with internal policies and regulatory frameworks, aligning with legal standards. Regulatory compliance ensures that businesses adhere to financial terms, mitigating the potential for mismanagement. The importance of regulatory compliance has gained widespread recognition from the Indian Government, which is collaborating with industry leaders and other stakeholders to establish a more robust system. This collaborative effort aims to enhance regulatory compliance, ensuring smoother operations for businesses in India.
Delving into the realm of compliance, let’s closely examine its tangible impact on Indian businesses. To unravel its effects, it’s essential to grasp the concept of regulatory compliance first. Subsequently, this article will explore the key advantages that Indian businesses have gained through their dedication to regulatory compliance.

What is Regulatory Compliance?
Regulatory Compliance, in straightforward terms, involves the adoption and enforcement of a set regulatory framework by Indian legislation and relevant authorities. Corporations falling under its purview are obligated to adhere to these regulations, which are tailored to the specific industry or sector in which the organization operates. Conforming to these regulations not only fosters transparency but also ensures ethical operation for businesses.

What is the Need for Regulatory Compliance in Indian Business?
India has witnessed a remarkable surge in the establishment of startups, with entrepreneurs registering their ventures almost daily, contributing to the nation’s rapid economic growth. However, alongside this growth, there is a notable trend of startups ceasing operations at a relatively higher rate.
Upon closer examination of these startups’ trajectories, it becomes evident that a significant factor contributing to their struggles is a lack of awareness regarding regulatory frameworks and compliance. Whether in personal life or the business realm, compliance plays a crucial role in determining success by ensuring a disciplined approach to internal operations. The absence of such adherence inevitably leads to long-term failure. The sustained success of an organization is intricately tied to its commitment to compliance practices.

Enhancing Credibility and Trust through Regulatory Compliance.
Indian enterprises adhering to regulatory compliance enjoy a distinct edge, garnering credibility and trust. This commitment not only cultivates dependable and trustworthy partnerships but also nurtures robust connections with customers and investors. Undoubtedly, this heightened trust factor can translate into a competitive advantage within the business market.

Regulatory Compliance Serves as a Driver for Internal Optimization.
When Indian businesses embrace regulatory compliance, they undergo meticulous examination, involving a comprehensive review of their internal processes. This practice contributes to enhanced risk management and streamlined business operations, consequently elevating the overall efficiency of the organization.

Ensuring Regulatory Compliance Contributes to Establishing a Sustainable Business Model.
In general, companies emphasizing corporate social responsibility (CSR) receive more favorable recognition on the global stage. The regulatory compliance framework in India is increasingly aligning with these global trends. This alignment provides an open gateway for Indian organizations to actively participate in global socially responsible practices. Consequently, Indian companies prioritizing ESG (environmental, social, and governance) considerations not only achieve sustainability but also construct a robust business model.

Embracing Regulatory Compliance Drives Toward Digitalization.
In this era dominated by technology, it is prudent for organizations to embrace digitalization for innovation. Indian companies can leverage digitalization to gain a competitive edge by implementing data security measures to adhere to data protection compliance, employing advanced software for seamless GST compliance, and adopting various other technological advancements.

Government Initiatives and Support
Undoubtedly, any initiative comes with its set of challenges. While regulatory compliance is crucial for business improvement, the journey towards it is not without its difficulties. Challenges include the cost implications of compliance, the need to modify established operational mechanisms within companies, and, significantly, a lack of awareness regarding the associated benefits. However, the Government of India has introduced and is in the process of introducing several schemes and benefits that companies can leverage in the future.
To address these challenges, the government has implemented various measures. For instance, it has introduced online portals for various departments, eliminating the reliance on specific offices and providing businesses with readily available information. Other initiatives include the introduction of the Goods and Service Tax (GST) in 2017, aimed at simplifying the indirect taxation process. The implementation of the Companies Act, 2013, by the government promotes responsible business practices within Indian companies, benefiting both the public and the economy.
Furthermore, under the “Ease of Doing Business” model, the Government of India has introduced multiple initiatives to create a more business-friendly environment. These initiatives simplify the regulatory process and reduce bureaucratic hurdles faced by Indian businesses in complying with regulations, ultimately contributing to the growth of the Indian economy.

The Influence of Regulatory Compliance on Indian Business is Diverse.
In summary, regulatory compliance exerts a profound influence on businesses, both domestically and globally. Adhering to regulatory compliance not only ensures clear and structured operations but also fosters trust within society and among the customer base, resulting in a positive impact on a company’s operations. In conclusion, Indian businesses stand to gain significant benefits and achieve a high return on investment by choosing to comply with applicable regulations and legislations. This commitment allows them to stand out and flourish in the business world, contributing not only financially but also in terms of corporate practices.

 

Key Highlights of the Karnataka Compulsory Insurance Rules, 2024.

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Blogs

Utilizing the authority granted by Section 4A (4) of the Payment of Gratuity Act, 1972, the Karnataka
government has issued a notification to establish regulations known as the ‘Karnataka Compulsory
Insurance Rules, 2024.’

1. The Karnataka Compulsory Insurance Rules, 2024 apply to all employers and establishments
covered by the Payment of Gratuity Act.

2. The rules are specifically applicable to employers falling under the jurisdiction of the
Government of Karnataka as the appropriate authority.

3. Employers with operations in Karnataka, but governed by the Central Government, are exempt
from these rules.

4. Existing establishments must secure an insurance policy from LIC of India or an approved insurer
within 60 days of the rule commencement (before March 10, 2024). New establishments must
obtain insurance within 30 days.

5. Employers must register their establishments with the Controlling Authority using Form-I within
thirty days of obtaining insurance, along with the list of insured employees in Form III.

6. Any changes in insured employees, policies, or relevant information must be promptly reported
to the Controlling Authority using Form III.

7. Employers with valid insurance policies must ensure timely premium payments and policy
renewals, notifying the Controlling Authority within fifteen days of renewal.

8. Employers with an existing approved gratuity fund or those establishing one for five hundred or
more employees must submit Form II to the Controlling Authority.

9. Registration of the Gratuity Trust with equal representation from the employer and employees
is mandatory for employers opting for an approved gratuity fund.

10. The gratuity trust can be privately managed, handled by an insurance company, or jointly
managed by the employer.

11. Contributions to the gratuity fund must be made solely by the employer, and withdrawals are
strictly reserved for gratuity payments to eligible employees.

12. The gratuity trust must adhere to Indian Accounting Standards 15 (Employee Benefits) and any
applicable laws.

13. Employers failing to make premium, or contribution payments are liable to pay the gratuity
amount, including any interest, immediately to the controlling authority.

14. Violation of these provisions can result in fines up to ten thousand rupees, with additional daily
fines for continuing offenses.

EPFO Proposes 8.25% Interest Rate for EPF Subscribers: A Welcome Boost to Financial Well-being.

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Blogs

Introduction:- In a noteworthy development for the vast multitude of EPFO subscribers, the
Central Board of Trustees has proposed an annual interest rate of 8.25% to be allocated to EPF
accumulations for the fiscal year 2023-24. This pivotal decision, taken during the 235th CBT
meeting convened on February 10, 2024, represents a commendable stride in bolstering the
financial prosperity of EPF members.

1. Unprecedented Dividend Allocation: The proposal encompasses a landmark income
distribution of Rs. 1,07,000 crores credited to the accounts of EPF members, underscoring the
organization’s dedication to optimizing returns for its subscribers. This distribution, calculated
on a total principal amount of approximately 13 lakh crores, represents the highest-ever total
income distribution on record.

2. Solid Financial Achievement: This resolution follows a period of robust financial
performance, marked by a remarkable income surge of 17.39% and a concurrent 17.97% rise in
the principal amount when juxtaposed with the preceding fiscal year. Such notable growth
underscores the EPFOs judicious investment strategies and its proficiency in delivering
compelling returns for its members.

3. Trust in EPFO: The interest rate proposed by EPFO surpasses those offered by comparable
investment avenues, signifying a strong belief in the organizations creditworthiness and its
ability to deliver competitive returns to its members. This expression of trust is pivotal for
subscribers aspiring to instill stability and growth in their long-term financial strategies.

4. Government Backing: The proposed interest rate is contingent upon approval from the
Ministry of Finance, underscoring the governments dedication to protecting the interests of
EPF subscribers. Upon approval, EPFO will expeditiously credit the sanctioned interest rate to
its members; accounts, ensuring timely benefits.

5. Promoting Financial Inclusion: EPFOs endorsement of a significant interest rate not only
serves the interests of current subscribers but also fosters financial inclusion by inspiring more
individuals to engage in the EPF scheme. By providing appealing returns, EPFO actively
contributes to constructing a secure financial future for millions of workers across diverse
sectors.

Conclusion: – The proposal of an 8.25% interest rate for the fiscal year 2023-24 by the
Central Board of Trustees stands as evidence of the organization’s dedication to optimizing
returns and improving the financial well-being of its subscribers. Bolstered by robust financial
performance, judicious investment strategies, and government backing, EPFO remains a
steadfast cornerstone in safeguarding the financial futures of millions of workers in India.

Legal Update : Karnataka Compulsory Gratuity Insurance Rules, 2024

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Labour Laws

Karnataka Compulsory Gratuity Insurance Rules, 2024

Dear All,

The Government of Karnataka on January 10, 2024 released the Karnataka Compulsory Gratuity Insurance Rules, 2024.

Impacted Party(ies): It applies to every employer in Karnataka

Key Highlights:

(1) As per rule 3(1), every new employer shall subject to fulfillment of sub-section (2) of Section 4A of the Act, within a period of thirty days from the date on which these rules becomes applicable to such establishment shall obtain valid insurance policy in the manner as prescribed under sub-section (4) of Section 4A of the Act.

(2) As per rule 3(2), the employer of an establishment which is in existence at the time of commencement of these rules shall obtain a valid insurance policy within sixty days from the date of commencement of these rules.

(3) As per rule 3 (3) , the employer of the establishment who has obtained a valid insurance policy shall make all payments by way of premium to the insurance company and renew the same periodically and intimate the same to the Controlling Authority within fifteen days from the date of renewal of the policy. The employer shall initiate the process of payment of premium and renewal of policy before the lapse of the policy.

(4) As per rule 5, Every employer shall submit an application in Form-I to get his establishment registered with the Controlling Authority of the area or any other officer notified for this purpose by the State Government within thirty days from the date of obtaining insurance along with the list of its employees insured.

(5) As per rule 6, Every employer of an establishment who had already established an approved gratuity fund in respect of his employees and who desires to continue such arrangement and every employer employing five hundred or more persons who establishes an approved gratuity fund may opt to continue or adopt such arrangement by submitting an application in Form II, provided such existing approved gratuity fund covers the entire liability of all the employees of the establishment under the provisions of the Act.

(6) As per rule 8, Every employer of the establishment to whom these rules apply shall take all measures to fulfill his obligations under the provisions of the Act.

For further details, request you to find the attached PDF for your reference.

 

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Legal Update – Maternity Benefit Act

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Labour Laws

Maternity Benefit Act

 

In a landmark judgment dated August 17, 2023, the Supreme Court of India delivered a decision that has far-reaching implications for women’s rights and employment conditions. The case of Dr. Kavita Yadav, a Senior Resident in Pathology, highlighted the critical issue of maternity benefits beyond contractual employment. This ruling sets a precedent that ensures women’s rights to maternity benefits are protected, regardless of their employment status.

Enclosed is the case law extract for your reference.